SECTION-I-INANCIAL POWERS UNDER MADHYA PRADESH FINANCIAL CODE

SECTION-II-POWERS DELEGATED IN RESPECT OF CONTINGENT EXPENDITURE

SECTION-III-POWERS DELEGATED IN RESPECT OF BUDGET MATTERS

SECTION-IV-POWERS DELEGATED IN RESPECT OF MISCLLANEOUS ITEMS OF EXPENDITURE

 Powers Delegates to Department in District Government

SECTION - I
FINANCIAL POWERS UNDER MADHYA PRADESH FINANCIAL CODE

Sr. No. Reference to existing rules etc. Description Authority competent to exercised the powers Extent of delegation Conditions 1 2 3 4 5 6 10. MPFC Vol.-I Rule-163 PWD Manual Vol.-I (iii) Sale or dismantling Govt. Building under the administrative control of PWD. (iii) Executive Engineer (in place of S.E.) Upto capital cost of Rs. 30,000s Subject to a certificate of the Collector as required by GBC III-8 that the building is not required by any other department or public undertaking or for any public purpose. Subject to the condition that it is certified by the Collector / Head of Department that the structure needs to be dismantled in public interest N.B. Works Manual would stand modified to the above extent. 11. MPFC Vol.-II Appendix-6-60 2. When accommodation is provided in a building partly used as a private residence by Government servant. 1. Administrative Department 2. Head of Department/Collector Full Powers Upto Rs. 400 p.m. Subject to the condition that the amount of the rent to be deducted from the Government servant who occupies the building is as per rules. District Planning Committee will exercise the powers in the cases of District only. In other case power will be exercised by the Head of Department. 14. MPFC Vol.-I Rule-264 FD Memo No. D-3842/7205/ R-IV/IV dt. 24-12-82 Sanction advance for purchase of motor cycle / scooter / moped to Government Servants. Head of Office (in place of Collector, Regional/ Divisional Head). Full Powers In case of temporary Government Servants advance will be sanctioned on production of adequate security. 31. Note 3 below SR 115 of MPTC Vol. I Power to grant permission for presentation of TA bill after one year from the date on which it became due. Head of Department (in place of Administrative Dept.) Full Powers These powers are to be exercised in exceptional cases where delay is caused by circumstances beyond the control of the claimant. 32.   Power to grant permission for presentation of bill in respect of LTC after the prescribed time period Head of Department (in place of Administrative Dept.) Full Powers These powers are to be exercised in exceptional cases where delay is caused by circumstances beyond the control of the claimant. 33.   Power to grant permission for presentation of bill in respect of Medical Reimbursement after the prescribed time period Head of Department/ (in place of Administrative Dept.) Full Powers These powers are to be exercised in exceptional cases where delay is caused by circumstances beyond the control of the claimant. 35. MPFC Vol.-II Rule-54 to 56 Powers to write off irrecoverable value of stores, losses of public money. (i) Administrative Department/ District Planning Committee (ii) collector (in Place of Head of Department) (iii) Officers of Works Depts. Rs. 2.00 lakhs Rs. 50,000/- To the extent Powers delegated to them in Works Departments Manual. Subject to the condition that the loss was not caused due to negligence or dereliction of duty by a Govt. servant which might necessitate recoveries from the derelict official and that the loss does not disclose a defect in the system / procedure / rules which need to be changed by FD for avoiding repetition of similar losses. Cases falling in the latter category must be referred to FD. District Planning Committee will exercise the powers in the cases of District only. In other cases power will be exercised by the Administrative Department. 36-B   Power to dispose off surplus articles/storesby transfer to other departments or any other procedure prescribed by the Government. Head of Department/District Planning Committee Officers of Works Departments Up to Rs. 2 lakhs To the extent of powers of write off delegated to them in the Works Departments Manual. District Planning Committee will exercise the powers in the cases of District only. In Other cases power will be exercised by the Head of Department. 38 MPFC Vol.-I Rule-54 Write off of petty losses or irrecoverable value of stores in theft cases which have resulted either in acquittal or conviction of an official. (i) Administrative Department/ District Planning Committee (ii) Head of Department Upto Rs. 1.00 lakh in each case. Upto Rs50,000 in each case. Provided the writing off has been duly advised by the competent Authority that it is not expedient to prefer an appeal or revision and in the case of conviction, all possible efforts are made to recover the value of stores lost. District Planning Committee will exercise the powers in the cases of District only. In other cases power will be exercised by the Head of Department. 39 MPFC Vol.-I Rule-54 Write off of irrecoverable decretal dues (i) Administrative Department/ District Planning Committee (ii) Head of Department Upto Rs. 1.00 lakh in each case. Upto Rs.50,000 in each case. Provided adequate proof of irrecoverability is available. District Planning Committee will exercise the powers in the cases of District only. In other cases power will be exercised by the Head of Department. 42-A.   Power to sanction continuation of grants-in-aid (except new grant) to educational, technical or sports institutions non government organisations and Voluntary agencies in those cases where there is no change in the scope of activity or the strength of employees for which grant is claimed. Head of Department/ District planning Committee Full Powers. 1. Subject to availability of the utilisation certificate for the last year, statement of audited statements of accounts for the year before last and other conditions laid down in the grant-in-aid rules of the department. 2.District Planning Committee shall review the activity of the institution from time to time and shall be competent to cancel the sanctioned grant-in-aid for any orgnisation which has been getting this aid in the past 3. .District Planning Committee will exercise the powers in the cases of District only. In other cases power will be exercised by the Head of Department.

SECTION - II
POWERS DELEGATED IN RESPECT OF CONTINGENT EXPENDITURE

Sr. No. Reference to existing rules etc. Description Authority competent to exercised the powers Extent to delegation Conditions 1 2 3 4 5 6 1. MPFC Vol.-II Appendix -6 (28) Sanction purchase of instruments minor equipment and apparatus. (i) Administrative Department (ii) Head of Department/District Planning Committee Full Powers Rs. 1.00 lakh This does not include furniture, air coolers, water coolers and air conditioners, Photo Copiers, Computers, Cellular Phones, Risographes, and other items restricted for purchase by the Government from time to time. District Planning Committee will exercise the powers in the cases of District only. In other cases power will be exercised by the Head of Department. 2. MPFC Vol.-I Rule-116 Sanction purchase of spare parts accessories and other stores, equipment for working of machines (excluding transport vehicles of the department). (i)Head of Department/District Planning Committee (ii) Collector Full Powers Up to Rs. 25,000 District Planning Committee will exercise the powers in the cases of District only. In other cases power will be exercised by the Head of Department. 3. MPFC Vol.-II Appendix-6 (27) Sanction repairs to plant machinery and equipment. (i) Head of Department/District Planning Committee (ii) Collector Full Powers Up to Rs. 25,000 District Planning Committee will exercise the powers in the cases of District only. In other cases power will be exercised by the Head of Department. 9-A   Sanction expenditure on organisation of workshops, seminars, exhibitions etc. Head of Department Collector (in place of Regional/Divisional Head) Full Powers Up to Rs. 10,000 Limits on items of expenditure shall be prescribed by the Government 15. MPFC Vol-II Appendix-6 (32) (a) To sanction expenditure on purchase of hot weather equipment. (i) Fans (ii) Head of Department/District Planning Committee Full Powers District Planning Committee will exercise the powers in the cases of District only. In other cases power will be exercised by the Head of Department.) 32. Printing and Binding rules 1957 para 6, 24 & 36 Direct Government presses to print literature, pamphlets and leaflets etc. 1. Head of Department/ District Planning Committee (in place of administrative department) 2. Collector Full Powers Upto 10,000 in year. District Planning Committee will exercise the powers in the cases of District only. In other cases power will be exercised by the head of Department. 36-A   Sanction replacement of office furniture Head of Department/Collector Full Powers After the written off articles are disposed off and the sale proceeds deposited in the Government account. Collector will exercise the powers in the cases of District only. In other cases power will be exercised by the Head of Department.

SECTION - III
POWERS DELEGATED IN RESPECT OF BUDGET MATTERS

Sr. No. Reference to existing rules etc. Description Authority competent to exercised the powers Extent of delegation Conditions 1 2 3 4 5 6 3.   Administrative approval and sanction of plan schemes for implementation on scrutinised items included in the budget. Administrative Department Rs. 5 crores Subject to observance of rules and norms.       Head of Department/District Planning Committee Rs. 1 crore on scrutinised items included in the budget. Subject to observation of rules and norms including those pertaining to economy measures like, ban on creation of new posts, filling up of posts by deployment, ban on purchase of new vehicles, appointment on daily wages etc. District Planning Committee will exercise the powers in the cases of District only. In other cases power will be exercised by the Head of Department.

SECTION - IV
POWERS DELEGATED IN RESPECT OF MISCLLANEOUS ITEMS OF EXPENDITURE

Sr. No. Reference to existing rules etc. Description Authority competent to exercised the powers Extent of delegation Conditions 1 2 3 4 5 6 4. MPFC Vol.-II Appendix-6(7)(i) Supply of Camp equipments. Head of Department/Collector As per prescribed Scales Collector will exercise the powers in the cases of District only. For cases other than this the power will be exercised by the Head of Department. 45. MPFC. Vol.-I, rule 156 MPFC. Vol.-II Appendix-6(12) Works Departments Manual Carry out minor works on Government premises. 1. District Planning Committee 2. Head of Department 3.Collector Up to Rs. 1 lakh Up to Rs. 50,000 Up to Rs. 25,000 1.Subject to the conditions that the building is under the control of Administrative Department. 2.Expenditure is charged as contingent expenditure of the Department concerned. 3.Where such petty works exceed Rs. 25,000 the expenditure should be treated as "works expenditure" of the Department. 4.In the case of buildings in the charge of public works Department all works should be undertaken by the Public Works Department 5.In Forest Department expenditure on Works and repairs is treated as works expenditure irrespective of the limit of Rs. 25,000. 6. District Planning Committee will exercise the powers in the cases of District only. In other cases power will be exercised by the Head of Department. 48. Commerce and Industry memo No. F-23/1/80/N-II dt. 29-6-80 To enter into contract for maintenance of Franking Machines, Computers & Photocopiers. Head of Department./Collector s,/ Head of Office Full Powers Payment should be made after entering into contract. 48-B   To incur expenditure on maintenance of buildings not on the books of works departments. Head of Department/District Planning Committee Full Powers District Planning Committee will exercise the powers in the cases of District only. In other cases power will be exercised by the Head of Department