RIGHT
TO INFORMATION-RPO-BHOPAL
Article
4 (1) (b) (i) of the Right to Information Act, 2005
Particulars
of organization, functions and duties of the Regional Passport Office, Bhopal
Historical
Background
The
Regional Passport Office, Bhopal was Opened in 1978. The issue of passport is a central
subject under the Indian Constitution and allotted to the Ministry of External Affairs.
Initially Regional Passport Office, Bhopal was catering to the needs of residents of all
67 District of Undivided M.P. ( now M.P. and C.G. separated state). Separate Passport Office for the state of
Chhattisgarh was opened in the year 2008. Presently Passport Office Bhopal deals with
residents of 50 Districts of M.P.
Organization
This office has a total of 33 officers and staff members.(as on 31/01/2012)
The
hierarchy at the Regional Passport Office, Bhopal includes 3 stages:
1. Superintendent
2. P.G.O.
3. Assistant Passport Officer
Functions
and Duties
This
office deals with the issuance of passport/travel document to the citizens of 50 districts
of Madhya Pradesh.
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Powers and duties of the employees of the Regional Passport Office, Bhopal
Passport
Officers have been designated as Heads of Offices. For the smooth running of the offices,
certain financial powers has been delegated to them. The financial powers of employees of
Passport Office has been detailed in delegation of Financial Power Rule, 1978 and
subsequent orders issued in reference to the delegation of Financial Power Rules. These
powers may be seen at Annexure
of delegation of financial rules and Passport Rules.
Other powers of the officials of Passport Office are derived from the Passport Act.
This Act and rules is already on the MEA's
website www.mea.gov.in. The duties of
officers and employees of this office flow from the Passport Act and Passport Rules
website www.mea.gov.in.
2
Procedures
followed in the decision making process, including channels of supervision and authority:
Article
4 (1) (b) (iii) of the Right to Information Act, 2005
The Regional Passport Office,Bhopal follows
the procedure indicated in Passport Manual 2001 for decision making in issuance of
passports. The officers from the Superintendent to Assistant Passport Officer level have
been designated as Passport Issuing Authority(PIA) for issuance of passport and take
decisions/actions with the help of Assistant, UDC, LDC posted in the section in accordance
with Passport Act, Passport Rules and Passport Manual .
WORK FLOW
CHART PASSPORT OFFICE,BHOPAL
Sale of forms
?
Scrutiny
at Counter |
Travel Agent’s Application |
District
Passport Cell Application |
Speed
Post Centers |
?
Cash
Counter
?
PV\CID issue.
?
Detail Entry/Verification and
modification of data
?
Scanning of
photograph and signature
?
Index
?
Dealing
Section for PV\CID Link & Processing of Files
?
Passport
Issuing Authorities For Order
?
Dealing
Section for Movement of objection
Cases |
Dealing
Section for Passport No. Allotment in Clear Cases |
?
Passport
Printing Section
?
Passport
Lamination Section
?
For Signature to PIAS
?
Delivery
at Counter |
Despatch
Section |
?
Record
Section
In
other administrative matters, Dealing
Assistant submits the files to the
Officer-in-charge of concerned section who in turn submits to Regional Passport Officer.
If necessary, matter is referred to the CPV
Division, Ministry of External Affairs for final approval. The office also follows the guidelines issued by other
Departments, particularly the Cabinet Secretariat http://www.mpa.nic.in,
the Ministry of Parliamentary affairs http://www.mpa.nic.in
and the Ministry of Personnel, Public Grievances and Pensions http://persmin.nic.in. and Ministry of
HomeAffairs(Rajbhasha).
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Norms
set by the Ministry for the discharge of its functions
Article
4 (1) (b) (iv) of the Right to Information Act, 2005
The Regional Passport Office, Bhopal discharge of its functions as per the norms laid down
by the CPV Division, Ministry of External Affairs, New Delhi. It is our endeavor that all
files are disposed of within the stipulated time frame for issuance of passport subject to
completion of documentations and usual checks. The norms are available at http://www.passport.gov.in.
4
Rules,
regulations, instructions, manuals and records held by or under the control of the
Regional Passport Office, Bhopal used by its
employees for discharging its functions
Article
4 (1) (b) (v) of the Right to Information Act, 2005 - Passport
Act & PassportRules
These are already available on the MEA’s website http://www.mea.gov.in
In addition, the Passport Office also utilizes the relevant rules, regulations and orders
of the Government of India, such as Civil Service Conduct Rules, Central Civil Service
Leave Travel Concession Rules, Central Service Leave Rules, Civil Service Pension Rules,
Provident Fund Rules, General Financial Rules, Fundamental and Supplementary Rules, etc.
These rules are already in the public domain as printed priced publications.
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Statement
of the categories of documents that are held by the Ministry or under its control.
Article
4(1) (b) (vi) of the right to Information Act , 2005.
The
following documents are held by this office:-
(i) Passport Application Forms
(ii) India International
Ordinary Passport Booklets (including Jumbo ppts)
iii) Official Passports
iv) Diplomatic Passports
v) Certificate of identity
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Arrangement
for consultation with or representation by the members of the public in relation to
formulation of policies or implementation thereof:
Article
4 (1) (b) (vii) of the Right to Information Act, 2005
The Regional Passport Office, Bhopal does not deal
directly with the members of the public in relation to formation of polices or
implementation thereof. The matter is being looked after at the level of MEA
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Statement
of boards, councils, committees and other bodies
Article
4 (1) (b) (viii) of the Right to Information Act, 2005
At
the level of this office, one Rajbhasha Karianvayan Smiti(Official Language Implementation
Committee) consisting of (01) members of this office has been constituted to review
progress in implementation of Rajbhasha Hindi in day to day work of the office.
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Directory
of officers and employees and monthly remuneration
Article
4 (1) (b) (ix) & (x) of the Right to Information Act, 2005
LIST OF OFFICERS AND STAFF ( updated on 31.01.2012)
Name |
Designation |
Smt.
L.K.Vaghela |
Acting
Passport Officer, (Head
of office ] |
Sh.
Deoman Hedaoo |
PGO |
Smt.
Nisha Shukla |
PGO |
Sh.
Shyam Kumar Shrivastava |
PGO |
Sh.
Devender Jain |
PGO |
Smt
Sunita Purohit |
Superintendent |
Sh.
Kishore Kumar Parihar |
Superintendent |
Smt.
Vandana Gopal Reddy |
Superintendent |
Sh.
Gopal Ganesh Reddy |
Assistant |
Ms.
Remya Nair |
J.H.T. |
Sh.
Prem Kumar Pathani |
U.D.C. |
Sh.
Sunil Kumar Singh |
U.D.C. |
Sh.
Hemraj Rajak |
U.D.C. |
Sh.
S.N. Mishra |
U.D.C. |
Sh.
Varun Kumar Chaudhari |
Stenographer |
Sh.
Sheo Prakash Verma |
L.D.C. |
Sh.
Krishna Kumar Soni |
L.D.C. |
Sh.
Harinarayan Juhare |
L.D.C. |
Sh.
Imrat Lal |
L.D.C. |
Sh.
Dilip Gour |
L.D.C. |
Sh.
Umesh Kumar Bowade |
L.D.C. |
Sh.
Sunil Rajak |
L.D.C. |
Sh. Mahesh Pratap Singh
Baghel |
L.D.C. |
Sh.
Manoj Mahawar |
L.D.C. |
Sh.
Kamal Singh Pal |
L.D.C. |
Sh.
Deepak Pandya |
L.D.C. |
Sh.
Rahul Ranjan |
L.D.C. |
Mr.
Md. Nasir Husain |
L.D.C. |
Sh.
Rajesh Kumar |
L.D.C. |
Ms.
Savita Kumari |
L.D.C. |
Sh.
Hari Singh Patel |
Driver |
Sh.
Balaram Swain |
Office
Assistant |
Sh.
Dinesh Ghaori |
Office
Assistant |
Details
of monthly remuneration of officers and staff of Regional Passport Office, Bhopal (as on
31 January 2012)
Sl.No. |
Cadre/Post |
Occupancy |
Pay
scale |
Grade
Pay |
1 |
Asst.
Passport Officer |
01 |
15,600-39,100 |
5,600 |
2 |
Passport
Granting Officer |
04 |
9,300-34,800 |
4,800 |
3. |
Superintendent |
03 |
9,300-34,800 |
4,600 |
4 |
Assistant |
01 |
9,300-34,800 |
4,200 |
5 |
Junior
Hindi Translator |
01 |
9,300-34,800 |
4,200 |
6. |
UDC |
04 |
5,200-20,200 |
2,400 |
7 |
Stenographer |
1 |
5,200-20,200 |
2,400 |
8 |
LDC |
15 |
5,200-20,200 |
1,900 |
9 |
Driver |
01 |
5,200-20,200 |
1,900 |
10 |
Office
Assistants |
2 |
5,200-20,200 |
1,800 |
|
|
|
|
|
|
Total |
33 |
|
|
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Budget
allocated to each agency, indicating particulars of all plans, proposed expenditures and
reports on disbursements made
Article
4 (1) (b) (xi) of the Right to Information Act, 2005
Abstract
of budget estimates 2011- 2012 & expenditure (Updated on 31.01.2012) FOR PO Bhopal
& PO Raipur as per COA/MEA order.
Head |
Approved
BE 2011-12
|
Actual
Expenditure Updated
till 30/04/11 TO 31/01/12 |
Salaries |
Rs.1,00,98,000 |
Rs.99,17,744 |
Wages |
Rs.24,000 |
16,867 |
OTA |
Rs.5,000 |
Nil |
Medical |
Rs.1,13,000 |
3,744 |
DTE/TA |
Rs.1,97,000 |
Rs.84,889 |
O.E. |
Rs.71,18,000 |
Rs.54,28,278 |
IT |
Rs.2,02,000 |
Nil |
RRT |
NIL |
34,233 |
Minor
Works |
Rs.32,000 |
Nil |
Total |
Rs.1,77,89,000 |
Rs.
1,54,85,755 |
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Manner
of execution of subsidy programmes, including the amounts allocated and the details of
beneficiaries
Article
4 (1) (b) (xii) of the Right to Information Act, 2005
The Regional Passport Office, Bhopal does not have any subsidy programmes
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Particulars
of recipients of concessions, permits or authorizations granted by the Regional Passport
Office, Bhopal
Article
4 (1) (b) (xiii) of the Right to Information Act, 2005
List of Travel Agents recognized for submission of
filled passport application forms to the Regional Passport Office, Bhopal ---
T. A. List and City |
|
1 |
TAJ TRAVELS, BHOPAL |
2 |
PROGRESSIVE
TRAVELS, BHOPAL |
3 |
INTOURIST
TRAVELS, BHOPAL |
4 |
TRAVO
TRAVELS, BHOPAL |
5 |
AIR
AMAN TRAVELS, BHOPAL |
6 |
VASUNDHARA
TRAVEL DIVISION, BHOPAL |
7 |
GARHA
TOURS AND TRAVELS, INDORE |
8 |
SANGHI
TRAVELS PVT. LTD., INDORE |
9 |
MIDLAND
TRAVELS PVT. LTD., INDORE |
10 |
INDUS
HOLIDAYS AND TOURS (I) PVT. LTD., BHOPAL |
11 |
AIR
HORIZON TRAVELS, BHOPAL |
12 |
GENIOUS
GLOBE TRAVELS, INDORE |
13 |
NETWORK
TRAVELS, INDORE |
14 |
ARUN
INTERNATIONAL, INDORE |
15 |
ASHISH
TRAVELS, BHOPAL |
16 |
JOSE
TRAVELS, INDORE |
17 |
3
A TRAVELS, JABALPUR |
18 |
FLYWINGS
UNIVERSAL TRAVELS, INDORE |
19 |
FEEL
INDIA TOURS & PVT. LTD., INDORE |
20 |
FACILITIES,
INDORE |
21 |
TRANSWORLD
INTERATIONAL TOURS & TRAVELS, INDORE |
22 |
RASHI
TRAVELS, INDORE |
23 |
LUCKY
TRAVELS, BHOPAL |
24 |
OVERSEAS
TRAVELS, UJJAIN |
25 |
HOLIDAY
POINT, BHOPAL |
26 |
INTERNATIONAL
TRANSWORLD FORUM, INDORE |
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Details
in respect of the information , available to or held by it, reduced in an electronic form
Article
4 (1) (b) (xiv) of the Right to Information Act, 2005
All information regarding issuance of passports and status thereof have been uploaded on
website http://www.mp.gov.in/passport
Particulars
of facilities available to citizens for obtaining information
Article
4 (1) (b) (xv) of the Right to Information Act, 2005
Citizens can Download Online Application and obtain information through the web-site of
the office at http://www.mp.gov.in/passport
They could also consult the mea.gov.in and the
Ministry of External Affairs, online, at http://www.mealib.nic.in
Apart form this citizens are provided passport issuance information through Enquiry
Counters and also by telephone. Citizens can also visit the officers during office hours
on all working days between 10.30 am to 1.00 pm. Some of the instructions are also
displayed on the notice boards of the Passport Office.
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The
names, designations and other particulars of the Public Information Officers
Article
4 (1) (b) (xvi) of the Right to Information Act, 2005
Appellate
Authority
Sh. Muktesh
Kumar Pardeshi,
Joint Secretary (PSP) & Chief Passport Officer,
Room No. 8, Patiala House,
Ministry of External Affairs, Tilak Marg,
New Delhi -110001
Fax no +91-11-23782821
E-mail : jscpo@mea.gov.in
Central
Public Information Officer
Smt.
L.K.Vaghela
Acting Passport Officer
Regional Passport Office
Gangotri Complex, IInd Floor,
T.T.Nagar,
Bhopal-462001
Tel No – 0755-2775315, Tele-Enquiry No. 0755-2775927
Fax – 0755-2774276 E-mail - rpo.bhopal@mea.gov.in
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Such
other information as may be prescribed; and thereafter update these publications every
year
Article
4 (1) (b) (xvii) of the Right to Information Act, 2005
All such information as may be prescribed are updated every year on website.
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